Fund Request Approval Process

Answer 
  1. The BSAS Committee will evaluate requests and either (1) recommend forwarding to the Vice Chancellor for Business and Administrative Services (VCBAS) for approval (2) disapprove during the meeting and return to the requestor or (3) set aside the request pending additional information from the requestor. Because funding is limited, requests that are solidly based on statistical loss history or a defensible risk assessment will receive priority when being considered for funding. Departments will be notified in writing of the outcome.
  2. The BSAS Committee may request a department representative to be present at the meeting to provide additional information.
  3. Approved requests which are signed by the VCBAS are then sent by campus Risk Services to the UC Office of the President, Risk Services (OPRS) for review and final approval
  4. Departments will be notified in writing by campus Risk Services of the final results. Accounting Services will process allocations to the specific units for approved BSAS proposals.
  5. The department head will be requested by the BSAS Committee to submit a final report which details how the funds were spent and their measured impact.
  6. Expenses exceeding funding will be the department’s responsibility through normal operating expenses
  7. Departments may only purchase the specified item(s) approved by the Committee.
  8. Approved funding requests must use the funds within the project period. Time extension requests will be considered only if submitted in writing to the BSAS Committee. Funds not used within the timeframe allotted may be pulled back for redistribution to other BSAS projects.
  9. The BSAS Committee reserves the right to make exceptions to this process if it is in the best interests of the University.

View the BSAS flow chart and an estimated timetable.

Matching Funds:

Matching funds requests and multi-year funding requests may be entertained by the committee. A determination will be made on a case by case basis. Matching funds may also be a condition of funding.