Be Smart About Safety

The University of California Merced is committed to providing a safe and healthy working environment and at the same time support environmentally sound practices. The goal of the Be Smart About Safety Program is to prevent all workplace injuries, illnesses, and environmental incidents.

Each year UC Merced receives a small amount of its total budget allocation to fund proactive Loss Prevention and Loss Control projects. This funding is intended for projects specific to the purpose of reducing the frequency and/or severity of potential loss in the areas of our workers' compensation, general liability, employment, auto and property programs.

Funding request instructions, program policy, proposal form and related information can be found below.

For questions regarding the Be Smart About Safety Program, email riskservices@ucmerced.edu

 

BSAS Funds Eligibility

BSAS funds must be used in accordance with the purposes listed below.

  • Correct safety deficiencies, reduce risks
  • Provide employee safety training and development
  • Purchase safety equipment and supplies
  • Fund consultants for safety and injury prevention needs
  • Initiate new safety or wellness programs
  • Address human and property security concerns
  • Correct deferred maintenance issues that directly impact life safety
  • Fund capital improvements directly related to life safety

BSAS funds are not available or approved for:

  • Enhancements to academic or vocational instruction
  • Supplement program budgets
  • General operating supplies expenses
  • Personal protective and safety equipment required by law or regulation
  • Travel expenses (with limited exception for train-the-trainer safety education)
  • Replacement of stock items for ongoing programs
  • Pay salaries/wages for existing positions (per BSAS Guidelines, 4-1-09 and G. Crickette memo, 8-9-09)

BSAS Committee

Committee members consist of various campus representatives including the EH&S Officer, Risk Manager, and Workers Compensation Manager, along with several senior management members.

The BSAS Committee will issue a campus call for funding requests annually every May for funds available beginning July 1 of the following fiscal year. Off-cycle requests will be considered on a “first come, first served” basis at the next scheduled quarterly committee meeting. Any conflict for funds will be handled based on the risk, estimated return-on-investment and availability of funds.

BSAS funding requests can be submitted by any department with injury prevention needs due to hazard/risk exposures.

The funding request form is available here.

Steps To Applying For Funding:

  1. Complete the Be Smart About Safety fund request form in its entirety. Incomplete or illegible forms will be returned to the department.
  2. Define the problem and present a plan to mitigate the risks. The request must include clear goals of how the loss reduction will be measured.
  3. The request amount should be in increments of $100.
  4. Departments are encouraged to identify an account number. The committee reserves the option to fund the request from the account number it deems most appropriate to the expenditure.
  5. Attach any supporting documentation; i.e. further details supporting the injury/illness prevention impact, pictures of equipment being requested, web links, purchase quote, catalog page, etc.
  6. Provide all required signatures before submission. The department head’s signature is an agreement to meet all BSAS funding terms.
  7. Submit completed request form and any supporting documentation to Risk Services. Risk Services will compile all requests and turn them over to the BSAS Committee Chair for consideration at the next quarterly meeting.
  8. Contact riskservices@ucmerced.edu for assistance in completing the form, to receive a copy of your loss history, to schedule a risk assessment or for someone to assist you in determining if your plan is appropriate for Be Smart funding.

Find an example of an approved funding request here.

Fund Request Approval Process

  1. The BSAS Committee will evaluate requests and either (1) recommend forwarding to the Vice Chancellor for Business and Administrative Services (VCBAS) for approval (2) disapprove during the meeting and return to the requestor or (3) set aside the request pending additional information from the requestor. Because funding is limited, requests that are solidly based on statistical loss history or a defensible risk assessment will receive priority when being considered for funding. Departments will be notified in writing of the outcome.
  2. The BSAS Committee may request a department representative to be present at the meeting to provide additional information.
  3. Approved requests which are signed by the VCBAS are then sent by campus Risk Services to the UC Office of the President, Risk Services (OPRS) for review and final approval
  4. Departments will be notified in writing by campus Risk Services of the final results. Accounting Services will process allocations to the specific units for approved BSAS proposals.
  5. The department head will be requested by the BSAS Committee to submit a final report which details how the funds were spent and their measured impact.
  6. Expenses exceeding funding will be the department’s responsibility through normal operating expenses
  7. Departments may only purchase the specified item(s) approved by the Committee.
  8. Approved funding requests must use the funds within the project period. Time extension requests will be considered only if submitted in writing to the BSAS Committee. Funds not used within the timeframe allotted may be pulled back for redistribution to other BSAS projects.
  9. The BSAS Committee reserves the right to make exceptions to this process if it is in the best interests of the University.

View the BSAS flow chart and an estimated timetable.

Matching Funds:

Matching funds requests and multi-year funding requests may be entertained by the committee. A determination will be made on a case by case basis. Matching funds may also be a condition of funding.

Contact Information

For questions regarding forms completion or the Be Smart About Safety Program, please contact riskservices@ucmerced.edu