To get insurance for an on-campus event, follow these steps:
- Make sure your student organization is registered with Student Life. Coverage is available only for REGISTERED STUDENT ORGANIZATIONS.
- Obtain a signed Facilities Use Agreement (FUA) or other form of facility reservation confirmation from the department in charge of the facility your organization wants to use.
- Go to the CampusConnexions website and select "Registered Campus Organization (RCO)" from the menu or call the toll-free line at 866.838.9536 for information.
If you are holding a low-risk event, the third step may not be necessary because coverage for low-risk events is automatic. Low-risk events include the following:
- Meetings
- Lectures
- Receptions
- Seminars
- Teleconferences
If you are not sure whether your event fits into these categories, take Step 3. The web site or a representative will tell you whether your event is low-risk. You can also contact campus Risk Services at riskservices@ucmerced.edu
To get insurance for an off-campus event follow step three above. Please note that insurance for off-campus events is not paid for by the University. For on-campus events, coverage is free most of the time. The exceptions are high-risk events that are not covered by the insurance policy.
Apply for the insurance 7-10 days before the event.
